Electronic Invoices & Evidences - Roll-out confirmation

Early July, we released the details of the new electronic invoice and evidence service to our clients in our previous info flash available here. In this context, we confirm the roll-out planning dates and inviting interested clients to send us the form for the optional automated file transmission.

Roll-out planning

The planning for the roll-out of electronic invoices and evidences is defined as follows:

• Stage 1 - 12/08/2011 - Opening of the service: Original invoices will still be sent on paper whilst electronic duplicates will be available on a new dedicated portal. Evidence/justificatory reports will be both sent on paper and available in electronic format on the portal. For practical reasons, paper invoices and evidences will be sent separately.
• Stage 2 - 09/09/2011: Original paper invoices will still be sent and electronic duplicates will be available on the portal. Evidence/justificatory reports will no more be sent on paper and will only be available in electronic format on the portal.
• Stage 3 - 07/10/2011 – Full go-live: Original paper invoices will no longer be sent unless clients have expressly requested to continue receiving original paper invoices. Irrespective of the medium of the original invoice (electronic or paper), electronic duplicates of the invoices will be available on the portal. Evidence/justificatory reports will only be available in electronic format on the portal.

If not already done, clients are reminded to send us an email address where they will receive the login details to access the portal. This can be done using the attached client’s administrator email address form.

A user guide for the web portal will be dispatched before the opening of the service.

Optional service - Automated file transmission

We are currently in the process of implementing the SFTP server that will enable our clients to automate the pull of their invoices and justificatory reports. As explained in our previous info flash, this service is optional and chargeable as follows:

• Initial one-off fee: 500,00 € excluding VAT;
• Recurring monthly fee: 200,00 € excluding VAT.

As a commercial gesture, the initial one-off fee will not apply if the client subscription is received before Thursday 15 September 2011. Also, the recurring fee will only be charged as from 1 January 2012.

To subscribe it, clients need to fill and return the attached form to the Product Implementation Manager. The service is planned to start by mid-October 2011. We will contact clients that have opted for the service individually for the technical arrangement and set-up.

For further information, please contact:

Your LCH.Clearnet SA Product Implementation manager:

Gilles CASTEL: +33 (0) 1 70 37 42 97 – [email protected]

or your Account manager.

Contact details of your Account Manager are available here.

Customer and Market Management LCH.Clearnet SA

Click here to view a PDF version of this information

Attached Documents

Data Transfer Request Form for Pull Solution